At Hamza Group, we are a dynamic and fast-growing organization dedicated to providing exceptional Water Solutions. We value collaboration, innovation, and excellence, and we're looking for an organized, detail-oriented, and motivated individual to join our team as a CEO Office Manager.
Key Responsibilities:
- Executive Support:
- Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize materials for the CEO’s meetings, presentations, and conferences.
- Ensure the CEO is well-prepared for meetings, including briefing on agenda items, providing necessary documents, and summarizing key information.
- Act as the CEO’s gatekeeper, screening calls, emails, and requests, ensuring the CEO’s time is maximized.
2. Communication & Liaison:
- Serve as a primary point of contact between the CEO and internal or external stakeholders, including employees, clients, and partners.
- Ensure timely responses to messages and follow-up on action items from meetings or correspondence.
3. Project Management & Reporting:
- Assist in managing and tracking the CEO’s key projects, including deadlines, deliverables, and progress updates.
- Prepare detailed reports and summaries for the CEO, keeping them informed on important business developments.
- Analyze data and provide insights to assist the CEO in making informed decisions or presentations.
4. General Administrative Support:
- Organize internal and external events or meetings for the CEO, such as conferences, board meetings, or team-building activities.
- Handle all aspects of the CEO’s travel logistics, including booking flights, hotel accommodations, ground transportation, and meeting arrangements.
- Organize and maintain a filing system for the CEO’s important documents, reports, and other materials.
Bachelor’s degree in business administration, management, or a related field.Proven experience as an office manager, administrative assistant, or in a similar role.Experience in office management or in supporting senior staff with administrative tasks.Excellent in English.Proficiency with office software (Microsoft Office, Google Workspace, etc.).Strong organizational and multitasking skills.Excellent written and verbal communication skills.Ability to prioritize tasks and work independently.Strong problem-solving skills and the ability to troubleshoot issues efficiently.A positive attitude, strong work ethic, and a willingness to contribute to a team-oriented environment.