Objectives of this role:
- Ensure all the firm’s facilities adhere to proper safety standards and cleaning procedures.
- Maintain equipment and firm’s provisions to meet health and safety requirements.
- Organize and plan firm’s installments and refurbishments.
- Supervise facilities staff and communicate with external contractors and vendors.
- Keep the firm’s facilities compliant with firm policies and procedures.
- Coordinate/Manage facility related project till fulfilled.
Responsibilities:
- Delegate cleaning and maintenance responsibilities to team members
- Run routine maintenance and safety inspections
- Monitor interior and exterior areas of offices for cleanliness and general conservation
- Prepare and implement project budgets and time frames
- Comply with all health and safety policies and procedures
- Plan and Monitor maintenance and installment work as needed
- Maintain day-to-day operations of facilities, such as delegating or completing maintenance orders
- Ensure proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals
- Create reports on maintenance, repairs, safety and other occurrences for supervisors and other relevant staff
- Collaborating with building owners and upper management on budgeting for facilities needs
- Manage subscriptions and renewals
- Monitor the efficiency of any outsourced service provider related to facility and recommend trusted ones.
- Monitor the efficiency of the facility team members (i.e. office boys & housekeeping) via agreed on checklists and efficiency criteria.
- Asset and place management.
- Coordinating with HR the logistics of any internal/external Events.
- Managing stocks and all necessary orders including (Stationery, buffet, cleaning, business cards, etc.)
- Manage the logistics of the onboarding and offboarding process, coordinate with all relevant departments.
Skills and qualifications:Excellent verbal and written communication and interpersonal skills, including the ability to speak with all levels of employees, guests, vendors and team members.Great time management, and prioritization abilities.Big Picture thinking & attention to detail: having a good eye for details and not losing sight of the big picture.Creative Problem Solving: not getting stuck and finding/creating workarounds.Act Proactively: anticipate future problems, needs, or changes and take actions ahead accordingly.Strong organizational abilities (Meticulous Organization): Staying on top of tasks and duties.Identify risks and Crisis management.Strong team leadership skills and delegation.Project Management skills is a plus.