• Maintaining an organized filing system for all project documents, including contracts, reports correspondence, and drawings.
• Ensuring that all documents are version controlled and up to date.
• Facilitating the review and approval process for documents, coordinating with relevant teams to obtain necessary approvals.
• Establishing control, and monitoring guidelines for receipt, logging, review, Distribution and returning of Consultants and Contractors/Supplier Documentation.
• Providing top management with daily, weekly, monthly and all requested reports related to the above mentioned documents.
• Receiving and issuing all the correspondences like letters, faxes, transmittal notice & E-mails to/from the office & making the necessary distribution.
• Logging the incoming & outgoing submittals.
• Tracking the status of documents throughout the review cycle.
• Distributing documents to appropriate stakeholders in a timely manner.
• Managing access to documents, ensuring that sensitive information is protected.
• Generating reports on document status, compliance, and audits for management review.
• Monitoring and reporting on document control metrics to identify areas for improvement