Job Title: Executive Assistant
Experience: 3 years, with knowledge of Computing and Artificial Intelligence.
Job Summary:
The (Female) Executive Assistant will provide high-level administrative support to the CEO, ensuring that his day-to-day operations are efficient, organized, and streamlined. The ideal candidate will be proactive, resourceful, adaptable, and possess strong communication, organizational, and technical skills. In addition to traditional administrative tasks, the candidate should have an understanding of Computing and Artificial Intelligence, with the ability to leverage these skills to enhance operational efficiency and support decision-making processes. This role involves handling confidential information and performing various administrative duties to improve the executive's effectiveness. Send to: infoATmetadcs.com.
Key Responsibilities:
- Calendar and Schedule Management:
- Manage and coordinate the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Prioritize and resolve scheduling conflicts as needed.
- Communication Support:
- Screen phone calls, emails, and other correspondence, responding or redirecting as necessary.
- Draft, proofread, and manage routine and special communications (emails, reports, presentations).
- Prepare agendas and materials for meetings.
- Travel Coordination:
- Plan and organize travel arrangements, including booking flights, hotels, and transportation.
- Prepare itineraries and ensure all logistics are handled seamlessly.
- Meeting and Event Coordination:
- Organize and prepare for meetings, including taking notes and following up on action items.
- Assist in planning and executing company events, conferences, or team-building activities.
- Document and File Management:
- Maintain an organized system for physical and electronic filing.
- Ensure documents are easily accessible and up-to-date.
- Project Management:
- Assist with or manage special projects as directed by the executive.
- Ensure deadlines are met and project goals are achieved.
- Budget and Expense Management:
- Track and manage the executive's expenses, including reconciling credit card statements and submitting expense reports.
- Handle invoicing and purchase orders as needed.
- Confidentiality and Discretion:
- Maintain confidentiality with sensitive information, including strategic plans, financial reports, and personal matters.
- Exercise discretion in handling confidential matters.
- Client and Stakeholder Relations:
- Serve as a point of contact for internal and external stakeholders, handling inquiries, and providing timely responses.
- Cultivate and maintain relationships with clients, customers, and vendors.
- Administrative Support:
- Perform other administrative tasks as needed to support the smooth operation of the executive's office.
- Coordinate with other team members to ensure overall office efficiency.
- Leveraging AI and Technology:
- Utilize Artificial Intelligence tools and software to automate routine tasks, streamline operations, and enhance decision-making processes.
- Stay updated on emerging AI trends and technologies that could improve office workflows and productivity.
- Assist the CEO with data analysis, insights generation, and AI-related tasks when necessary.
Required Qualifications:
- Bachelor’s degree or equivalent work experience.
- Proven experience as an Executive Assistant or similar role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with computing and Artificial Intelligence (AI) tools or platforms.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication skills.
- Good command of the English language is a must.
- Ability to handle multiple tasks and priorities simultaneously.
- Strong attention to detail and problem-solving skills.
- Ability to maintain confidentiality and manage sensitive information.
Desired Skills:
- Proficient in office equipment (e.g., printers, fax machines, video conferencing systems).
- A proactive approach and willingness to take initiative.
- Ability to work independently with minimal supervision.
Working Conditions:
- Full-time position, with flexible hours as needed.
- Resident in Heliopolis or surrounding areas.