*Responsibilities:*
• *Administrative Duties:*
- Manage and organize all administrative documents.
- Perform filing and ensure records are maintained accurately.
- Submit design packages on time.
- Utilize document management software like Aconex to track and manage documents.
• *Secretarial Tasks:*
- Handle incoming calls and emails, respond to inquiries, and direct them to the appropriate personnel.
- Schedule and coordinate meetings, appointments, and travel arrangements.
- Prepare meeting agendas, take minutes, and distribute them as needed.
• *Office Management:*
- Maintain office supplies inventory and place orders as necessary.
- Ensure the office environment is well-maintained and presentable.
- Coordinate with vendors and service providers.
- Oversee general office operations and provide support to staff as needed.
*Qualifications:*• Proven experience in administrative support, secretarial duties, and office management.• Proficiency with document management systems, especially Aconex.• Strong organizational and communication skills.• Excellent time management and multitasking abilities.• Attention to detail and problem-solving skills.• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.