Position Purpose:

this role provides assistance with and facilitates the finance & accounting process while focusing on learning and applying company policies and procedures to resolve standard issues. this role provides support to the finance & accounting function as needed including book keeping, record keeping, file maintenance and daily entries. they provide support to others on their team and concentrate on the successful and accurate completion of tasks

Key Roles & Responsibilities:

accounts payable responsibilities:

• manage all accounts payable system (a/p) financial controls & recording.

• create purchase orders (pos). • manage, record and follow-up vendors invoicing.

• process payments using different methodologies.

• allocate payments from bank statements to the correct Gl accounts

• record & post all bank expenses and credit card transactions.

• manage travel budget/expenses, ensuring appropriate controls.

• finance responsibilities:

• responsible for all assigned f&a bookkeeping monthly files

• perform monthly fixed assets reporting & closing records including posting of depreciation and reconciliation of accounts.

• manage NetSuite system depreciation & fixed assets records.

• support in creating promotions.

• conduct inventory count, matching pos, invoices, warehouse receipts and report discrepancies.

• review pos with inventory stock balance in system and report any abnormalities.

• manage adp tax services processing, including the handling of 1099 filling.

• assist in budgeting and cash flow management.

• support in other duties as assigned

VENDOR MANAGEMENT AND ACCOUNTING RESPONSIBILITIES:

ensure vendor-related records are consistently updated.

• oversee vendor account accessibility, including the setup of new accounts.

• ensure accurate accounting entries and the seamless transfer of data to financial statements and reports.

• providing clear insights to support informed decision-making by top management.

• inventory management (po, purchasing invoices, material consumption, items receiving)

• adding items on the system for any new package or promotion

• preparing and submitted bank reconciliation

• general expenses control vs budget

• monthly income report of all sales products