The Documentation and Invoicing Coordinator is responsible for handling the documentation
and invoicing processes for shipments, ensuring accuracy and compliance with company
policies and regulations. They coordinate with internal teams to ensure that all necessary
documents are prepared, reviewed, and submitted on time.
Key Responsibilities:
● Prepare and review shipping documentation, ensuring that all client information and
shipment details are accurate.
● Communicate with clients regarding document approvals, shipment status, and any
required corrections or updates.
● Manage document submissions, including Bills of Lading (B/L) and other necessary
shipping forms, ensuring they are completed and sent on time.
● Follow up on outstanding payments and support the invoicing process by coordinating
with the finance team to ensure timely billing.
● Assist with handling amendments and corrections to shipping documents as needed,
ensuring compliance with client requests and regulations.
● Support the team in maintaining accurate records of shipments, payments, and
communications with clients.
● Education: Bachelor’s degree in Business Administration, Logistics, or a related field.● Experience: 1-2 years of experience in shipping, logistics, or documentation.● Skills: Strong attention to detail, communication skills, and proficiency in documentationsoftware.● Knowledge: Basic understanding of shipping documentation, invoicing processes, andcompliance regulations.● Other: Ability to manage multiple tasks in a fast-paced environment.