EgyBell is hiring Administrative Assistant - Treasury/Markets (Group Support) for a multinational financial organization.

Main Responsibilities:

Travel administration

- Coordinate travel activity for the department and various incoming treasury delegations in accordance with the Bank’s travel policy. Specifically, receive and respond to travel requests, make travel itinerary plans, liaise with the travel agencies to make travel reservations (air, car or rail), make hotel arrangements, airport transfer as may be required

- Assist MD-TRMA in preparing and submitting the travel and other business expenses i.e., petty cash, refund claims etc.

Meeting and conference calls

- Producing, team-meeting deliberations minutes (weekly team meetings, conference call discussions, meetings with counterparties etc.)

- Organize conference calls related to the treasury department activities

- Receives and coordinate inquiries on behalf of the treasury department as may be required

Invoice administration

- Prepares invoices for departmental activities following the Bank’s procurement guidelines

- Tracking department expenses

Filling administration

- Implement and maintain a standardized filing, indexing, archiving and document management system for both hard copies and soft records for all business-related files in accordance with the Bank’s records management policies and procedures

- Document filing workflow process for the department to avoid backlog so that all generated documents are filed properly and scanned into electronic form within a given time-frame.

- Scanning all back-up documents and uploading them to specific deals in the system

Administration of Credit Card

- Assist D-TRMA in preparing and submitting credit card forms

- Manage the use of the treasury department credit card

- Manage the credit card procurement process for the bank .i.e. liaising with the Bank’s credit card providers on issuing credit cards to approved staff

Events administration

- Prepares invitation letters for treasury relationships banks

- Champion the hosting of all treasury visitors

- Coordinate logistics of events, meetings, conferences, cocktails, lunches, dinners etc

- Champion travel arrangements, accommodation, catering, airport transfers and informing concerned staff for all treasury related activities

Other administration tasks

- Support the department team with administrative and clerical tasks as may be required including typing, filing, and report writing

- Handle all courier related tasks and ensuring delivery to intended client and location

- Manage and handle the department’s leave/absence plan

- Manage the supply of stationary and other items required for the department to conduct work efficiency.

- And any other duties as may be assigned to the jobholder by the senior management from time to time.

Compliance Responsibilities

● Understand and adhere to the Bank's AML, Regulatory and Conduct Compliance policies and procedures, notably;

- Staff Handbook (has code of conduct provisions)

- Anti-Money Laundering (AML), Counter Financing of Terrorism and Counter Proliferation Financing

- Conflicts of Interest and Policies on Staff Involvement in External Engagements/Activities

- Anti-Bribery & Corruption

- Insider Trading Guidelines

● other compliance responsibilities

Qualifications:

• Bachelor’s Degree in a related field.

• Minimum of 3 years of experience in a related area.

• Excellent English level (spoken & written).

• Excellent computer skills especially in MS Word, Excel and PowerPoint.

• Proficiency in use of treasury and risk management systems

• Ability to communicate and function in a culturally diverse, change-oriented setting