1. Interdepartmental Coordination:
- Act as the primary liaison between procurement, logistics, warehousing, and production departments, facilitating smooth communication and cooperation.
- Coordinate procurement schedules with supply chain teams to ensure timely delivery of materials, supplies, and services.
- Assist in aligning procurement strategies with inventory and production demands to prevent material shortages or surpluses.
2. Procurement Process Management:
- Support the procurement team in the preparation, review, and processing of purchase orders, ensuring accuracy and compliance with company policies.
- Track order status and follow up with suppliers on delivery schedules, updating relevant teams on order progress.
- Help resolve any issues related to procurement, including delays, quality discrepancies, or order discrepancies, by coordinating with internal teams and suppliers.
3. Data Entry and Documentation:
- Enter and maintain accurate procurement data in SAP (preferred) or other management systems, ensuring timely updates on order status and inventory levels.
- Organize and maintain digital and physical files of purchase orders, contracts, supplier information, and related procurement documentation for audit and reference.
- Prepare regular reports on procurement activities, order status, and spending to assist management in tracking and decision-making.
4. Supplier Relationship Support:
- Assist in managing supplier relationships, facilitating communication for orders, inquiries, and issue resolution.
- Work with the procurement team to maintain updated records of supplier contacts, product offerings, and performance data.
5. System and Technology Usage:
- Utilize Microsoft Office for data analysis, reporting, and document management.
- Preferred experience with SAP to assist in procurement and supply chain functions; training can be provided for SAP usage if necessary.
6. Continuous Improvement:
- Identify opportunities to streamline procurement processes and reduce lead times in collaboration with supply chain departments.
- Support initiatives aimed at improving supplier performance, cost-effectiveness, and procurement efficiency.
- Experience: Previous experience in procurement or supply chain coordination is preferred but not required; familiarity with the paper industry is helpful but not necessary.- Technical Skills: - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. - SAP experience is preferred.- Language Proficiency: Native-level proficiency in English for effective communication and reporting.- Education: A bachelor’s degree in Supply Chain Management, Business Administration, or a related field is preferred