- Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates, and ensures the CEO's schedule is followed and respected.
- Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
- Communicates directly, and on behalf of the President and CEO, with Board members, clients, staff, and others, on matters related to CEO's programmatic initiatives.
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature.
- Determines appropriate course of action, referral, or response.
- Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
- Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
- Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the President, some of which may have organizational impact.
- Completes successfully critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
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BA Degree is required in any relevant field.5+ years of Experience as personal assistant to top management.English is a must. Excellent written and verbal communication skills are necessary for the job. French language is a plus.Presentable demeanor is a must (Attire and personal grooming).Writing skills.Time management.Reporting Skills.Adaptability.Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and clients. Flexible working hours.Ability to work and function under pressure.Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Work independently without significant oversight or instruction.Strong working knowledge of Microsoft Word, Excel, PowerPoint, and SharePointSense of humor and ability to work while having fun in an extremely ambiguous environment.Long-term ambition of becoming a pillar of reliance.