- Checking with (suppliers) to identify potential new suppliers who can be added to the updated list of approved suppliers of the company, and develop relationships with the nearest production source with peer institutions to negotiate the best prices and terms based on a common economic scale.
- Maintain a continuous working relationship with local suppliers, and visit warehouses and production facilities to ensure contract terms are being respected as necessary.
- Ensure the eligibility of all new suppliers is verified before adding them to the list of approved suppliers.
- Review all purchase requests and verify the target price and that all specifications and requirements are clear to submit an appropriate quotation for discussion and selection among the submitted quotes.
- Ensure that all requests are clearly display all specifications and requirements as stated in the purchase request.
- Receive and review all quotations according to the target price and specifications, and prepare all required reports.
- Negotiate with suppliers on price reductions, preferred payment and delivery terms, and shipping options when necessary.
- Ensure all procurement documents are correctly filled for record-keeping and auditing, maintaining organized files for active requests and subsequent activities such as change notices, schedule changes, and partial shipments.
- Maintain an updated list of approved suppliers with information on prices per goods and services and performance classification based on recent evaluations after delivery.
- Track the status of each purchase request and inform management and purchase requesters of updates through regular procurement status reports.
- Coordinate with other departments to ensure purchase requests, supplier quotes, and purchase orders are complete and clear.
- Collect information on the prices of goods and services as needed for budgeting or planning purposes.
- Expedite purchase requests and orders to meet urgent operational needs when necessary and within acceptable standards.
Experience from 3 to 5 years in the same field.Ability to prepare reports and maintain complete files and records.Proficiency in using MS office suite.Negotiation Skills.Attention to details.Analytical Skills.