Job Summary

New Era Education is seeking a Purchasing Officer. The ideal candidate should have experience in managing and evaluating suppliers; establishing effective communication channels with internal and external stakeholders, handling Purchase Order (PO) and Purchase Request (PR) processes, overseeing and maintain a healthy inventory levels, and ensure that all purchasing efforts are in compliance with the Governmental rules and company policies.

Vendor Relationship Management

Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
Evaluate Suppliers based on the preset KPIs.
Build trusted Suppliers List according to company strategy and suppliers’ performance evaluation.
Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.

Processes Enhancement

Review requisition orders to verify accuracy, terminology, and specifications.
Respond to internal customers’ inquiries about order status, changes, or cancellations.
Analyze the Purchase Order and Purchase Request process and identify bottlenecks and set strategies and tactics to eliminate them.

Procurement & Cost Efficiency Optimizations

Calculate costs of orders, and charge or forward invoices to appropriate accounts.
Compare suppliers' bills with bids and purchase orders to verify accuracy.
Prepare, maintain, and review purchasing files, reports and price lists.
Perform buying duties when necessary.

Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers.
Check shipments when they arrive to ensure that orders have been received correctly and that goods meet specifications.

Filing and Database Management

Prepare, maintain, and review purchasing files, reports and price lists.
Maintain Supplier data and purchasing documents filed in hard copies & soft copies.