1. Plan Activities and Office Events

Plan and coordinate office ceremonies, birthdays, and events.

Prepare schedules for recurring events.

Collaborate with team members for event preferences.

Arrange logistics: venue, catering, decorations.

Monitor event budget and report expenses to the HR manager.

Evaluate suppliers for cost and quality.

2. Stock Planning and Management

Plan monthly office stock requirements and coordinate procurement.

Maintain a list of required office supplies and monitor stock levels.

Place orders and verify supplies are received in good condition.

Liaise and negotiate contracts with suppliers.

3. Candidate Scheduling and Calendar Management

Manage calendar for candidate activities and interview schedules.

Provide meeting links, directions, and details for interviews.

Reschedule interviews if necessary.

Send announcement emails about company updates.

4. Off-Boarding Process and Internal Investigations

Participate in the off-boarding process and prepare documentation.

Arrange exit interviews and collect feedback.

Assist with internal investigations, maintaining confidentiality.

5. Employee Database Management

Update internal databases with new hire information and changes.

Ensure records are accurate and complete, reviewing regularly.

Collaborate with stakeholders for departmental updates.

6. Training Program Follow-Up

Follow up on training programs for new hires as per the plan.

Monitor training schedules and ensure deadlines are met.

Collect feedback on training effectiveness.

7. HR Manager Support

Support HR manager with meeting organization and task management.

Schedule meetings, prepare agendas, and take minutes.

8. Office Staff Supervision

Supervise office staff (e.g., office boys, receptionists, security).

Assign tasks and monitor performance, providing guidance when needed.

9. Office Decoration and Environment

Develop and implement ideas for office decorations.

Coordinate decorations for events and holidays.

10. Employee Onboarding and Induction

Plan systematic induction for new employees.

Conduct orientation sessions and assign a mentor.

Ensure induction plans are documented and collect feedback.

11. Performance Management

Track probation reviews and coordinate assessments with managers.

Facilitate annual and midyear performance appraisals.

12. Employee Separation Process

Receive resignation letters and guide employees on procedures.

Conduct exit interviews and prepare summaries.

Analyze exit interview data for improvement opportunities.

13. Employee Engagement Activities

Organize employee engagement events like recognition programs.

Conduct engagement surveys and provide recommendations based on feedback.

Facilitate regular staffing reviews.

14. Employee Grievances Handling

Handle employee grievances formally and informally, ensuring resolution.

Document grievances and communicate with relevant departments.

Track progress until closure, ensuring compliance with policies.