As Procurement Coordinator, you will mainly provide support to the Operations team’s day-to-day activities, mainly in procurement and logistics services. This includes but is not limited to procuring goods and services in accordance with USAID policies and standards.
Core Responsibilities
- Assist with preparing Request for Proposals (RFPs/ RFQs) for the procurement of commodities and services in compliance with USAID regulations.
- Review vendors’ business profiles, performance references, and assist in evaluating and analyzing submitted bids.
- Prepare all required procurement documents including service agreements and purchase orders.
- Ensure compliance with USAID rules and regulations as well as Abt’s relevant policies and procedures, and best practices and principles.
- Ensure that vendors comply with delivery schedules specified in the procurement documents.
- Ensure that procured items are delivered against Delivery Notes to the requesting parties/staff in good operational condition and in accordance with the specifications indicated in the procurement documents.
- Review and verify invoices and relevant supporting documents prior to submitting payment packages to the Finance department.
- Follow up with Finance staff on payments to the vendors in due course. Also deliver tax deduction notices to vendors.
- Maintain/update an e-archive as well as filing system of all Operations’ documents.
- Any other tasks as assigned by the direct supervisor.
Proven work experience as a Procurement Specialist or similar roleGood working knowledge of purchasing strategies.Excellent communication, interpersonal and negotiation skillsStrong organizational, analytical thinking and problem-solving skillsProficiency in Microsoft Office and with business application software, purchasing and resource planning systems.A bachelor’s degree in business administration, supply chain management or a similar field preferredAt minimum, 4 years of work experience in a similar position.In depth knowledge of and experience with Egyptian law and USAID regulations, particularly related to procurement.Ability to communicate effectively in written English.Must be prompt, accessible, resourceful, self-starter, results-oriented with a positive outlook.