- Organize the office layout and order stationery and equipment
- Maintain the office condition and arrange necessary repairs
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with the IT department on all office equipment
- Serve as the point person for office manager duties
- Schedule meetings and appointments
- Attend meetings and write the minutes of meetings (MOMs)
- Ensure that all items are invoiced and paid on time
- Manage office G&A budget, and ensure accurate and timely reporting
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees' queries regarding office management issues (e.g., stationery, hardware, and travel arrangements)
- Liaise with facility management vendors, including cleaning and catering
- Plan in-house or off-site activities, like parties, celebrations, and conferences
Proven experience as an Office Manager, Front Office Manager, or Administrative AssistantKnowledge of Office Administrator responsibilities, systems, and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands-on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like Email Scheduler and BoomerangExcellent time management skills and ability to multitask and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with the ability to suggest improvementsHigh School degree; additional qualification as an Administrative assistant or Secretary will be a plus