Job Purpose

To provide all staff with the HR related services on a daily basis
• Administrate and execute an updated and accurate payroll system on a monthly basis
• Assure adherence of HR Services team to the process & procedures.
• Execute the process of payroll activities including the input of all salaries and staff related data in
the payroll system.

Report To Position Name

Operations
Update, maintain & enhance the HR Service system.
Update & maintain the HRMS Oracle system to ensure the accuracy of payroll data
 Payroll\:
• Execute monthly payroll system to ensure that all staff alterations are imputed correctly.
• Provide assistance in coordinating the
Implementation of any changes required in the payroll system.
Follow up with finance to ensure prompt and timely payment to staff regarding any payments &
changes needed.
Fully manage concerned accounts' requests and act on solving related services' issues.

Execute payroll preparations & assure accurate transactions.
Execute the HR Services team members in-terms of\: knowledge transfer, ongoing tasks
supervision, account management and assure full adherence to all related policies & procedures.
25% 25% 100% accuracy of payroll transaction, payroll transfer in the agreed time with ultimate
adherence to company policy, procedures & systems. Operational Excellence
Analysis needed to be issued from HR Services function.
Act as on behalf of HR Services Supervisor when needed.
Educate other departments in regards to all HR Services functions via sharing information and
providing assistance
Assist internal and external auditors during audit process, provide documents ,reports and other
related credentials upon request
Contribute to continuous improvement and perform any other related tasks as required
Responsible for the leaver process starting from receiving the resignation form, issuing his leaver
checklist and get it signed by all concerned patties, aligning with Finance team to freeze his
payments until all formalities are completed, aligning with Call Center team to take necessary
actions and handing over to the resigned his hiring documents.
Record & maintain the staff leaves on the HRMS Oracle system & provide absenteeism report on
monthly basis.
Contribute in the preparation of the staff alteration by modifying the allowances & deductions (i.e
Travel forms, Mobile allowances, fuel expenses, handset allowances etc..).
Prepare all types of HR letters upon request

Update & maintain the social insurance records (Form 1 & 6).
Prepare the required documents to issue the medical cards, mobile number & ID cards for new
hires.
Coordinate with Helpdesk team to make sure any change in the
Prepare statistical reports upon request.
Prepare the monthly reports of renewals and hand it over to Recruitment team to prepare the
renewal forms.
Customer Centricity \:
Creates a positive internal customer experience during internal customer journeys and touch points
Innovation\:

Continuously learn new trends in the market and propose new ideas, approaches and insights
Operational Excellence\:
Takes responsibility— Accepts responsibility for outcomes of one's work; with focus on accurate
high quality operations daily routine, processes and workflows.
People Management \:
Demonstration of team spirit and a proactive collaboration with cross
Functional projects. Demonstrate company values and compliance with company policy.
Budget and Payment Process Planning and Execution
-Coordinating Budget Planning for each Quarter for the Outsource Account (Salaries and Medical)
-Executing the company Payment cycle and communicating with concerned parties to release
payment for the vendor on a timely manner.
-Ensure all operations are done within budget and headcount Scope.
Medical Insurance
Handling Medical Insurance alongside with the vendor formulating and executing the optimum
service for employees.