Easy Facility Management is seeking a skilled and proactive Procurement Specialist to join our Facility team.

Job Description

• Delivers the complete procurement cycle for the local and overseas purchase of medium-criticality, medium cost materials and services, ensuring end user requirements are met in terms of time lines, cost, quality and specifications.
• Receives end-user requests for procurement of materials/services and undertakes checks to ensure completeness of information and proper authorization.
• Accesses database to identify potential suppliers of non-critical, medium-criticality, medium cost materials and services. Prepares bid packages, invites bids, clarifies queries, receives offers and consults with end users to confirm compliance with technical specifications.
• Analyses and evaluates proposals, comparing prices, specifications, and delivery dates to identify and recommend preferred suppliers.
• Prepares post-approval documentation for authorization and placement with preferred supplier ensuring full protection of Company legal and commercial position.
• Coordinates with Finance and other Procurement staff for the certification and resolution of supplier invoices within contractual timeframes.
• Monitors the performance of suppliers to ensure agreed service levels are met and maintained. Identifies areas of shortfall and recommends remedial action.
• Conducts research into local and overseas markets in order to identify and assess new or alternative sources of materials and services that meet Company X specification and pricing standards.
• Ensures all purchasing activities are undertaken in line with established policies, procedures and standards in order to maintain and promote the integrity of operations.