Review all company’s task sheets on daily basis and communicate the ones that are not update with the Administration/ Operation Manager

Update own task sheet on daily basis

Calendars

Regularly update the Retail Life Cycle Calendar with dates related to important events of Cow Trading, display, marketing campaigns…

Communicate with all departments on weekly basis to get all needed calendar updates

Database

Regularly update the company’s database (suppliers, corporate customers, business to business, maintenance workers…) in the Dropbox folder

Communicate with all departments to get all the contacts that they are dealing with through their work

Surveys

Transform surveys done at stores into statistics by emptying the data into excel sheets

Meetings

Prepare all documents required for meetings

Prepare meeting agendas in coordination with the team

Book, prepare and organize the meeting room prior to any meeting

Research and reserve venues for external meetings according to the agreed budget

Take minutes of meeting

Send minutes of meetings to all concerned parties within 1 working day of the meeting

Forms and Templates

Update and organize company forms and template library

Make sure that all departments use these forms

Have hard copies sent out to stores so that they can have direct access to them (loan request, leave form, petty cash request…)

Special Projects

Help out in special projects 

Follow up on project management sheets

Announcements and Memos

Write formal announcements and memos to be circulated within the company

Presentations

Work on power point presentations for the company (Training, proposals…)

Office Supplies

Handle the purchase of office supplies

Monitor the inventory of office supplies

Filing System

Handle all hard copy and soft copy filing of all employees documents, leaves, formal requests…

Update file maps of all Dropbox files and make sure that employees are regularly following these maps

Create and regularly update the database of creative wraps and handmade ideas done at Cow 

Corporate Service:

Help in any artistic tasks needed in Cow Trading’s Corporate Service

Events :

Help out in events when needed