- Manage and organize the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and other documents as needed.
- Screen and prioritize incoming communications, including emails, phone calls, and mail.
- Arrange and coordinate meetings, conferences, and events.
- Prepare agendas, take minutes, and follow up on action items.
- Organize and coordinate complex travel itineraries and logistics for the CEO.
- Ensure all travel arrangements are seamless and efficient.
- Handle sensitive information with the utmost confidentiality and professionalism.
- Maintain a high level of discretion in all interactions.
- Assist with special projects and initiatives as directed by the CEO.
- Conduct research and prepare reports as needed.
- Oversee office supplies and equipment, ensuring a well-functioning workspace.
- Liaise with other departments and external stakeholders on behalf of the CEO.
Proven work experience as a senior administrative assistant, virtual assistant or executive administrative assistant In-depth understanding of office management and daily operations Hands on experience with MS Office Working knowledge of office equipment, like printers and fax machines Excellent verbal and written communication skills Strong organizational and time-management skills High School degree; additional qualification as a personal assistant or secretary will be a plus