POSITION DESCRIPTION
The Senior Program Assistant will interface with the programs and projects. S/he establishes and increases relationships with partners and other Amideast departments and branches.
RESPONSIBILITIES
Tasks and responsibilities for this position include, but are not limited to, the following:
- Responsible for the administrative procedures of the authentication and accreditation services of American degrees obtained from American-accredited universities and schools, in addition to the accreditation procedures of SAT / TOEFL / GRE score reports
- Develop and implement organizational system for all hard copies of program documents
- Prepare and disseminate pre-departure briefing materials to finalists and follow up on the visa application process in a timely manner
- Provide administrative and logistical support for programs including arranging accommodation and travel arrangements along with ot
- Handle the arrangements of the financials related to student allowances and tuition under the supervision of the program lead and in coordination with Finance, universities, and students
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- Observe students' participation in program activities and share findings and recommendations
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| Organize and conduct information sessions for programs whenever needed |
- Communicate and update the Scholarships and Exchange programs Alumni database
- Register clients in the various in-house information sessions
- Handle procurement/travel/transportation requests
- Conduct research in scholarships topics
- Assist staff with orienting participants on the various Scholarships and Exchange programs
- Review applications of participants for completeness and eligibility and facilitate application review to identify semifinalists
- Arrange interviews of semifinalists and finalize interviews logistics
- Communicate regularly via email and telephone with finalists to provide updated information about program contents and arrangements
- Provide all administrative and operational support to successfully conduct programs and activities
- Work with public and private academic institutions and organizations to distribute information about exchange programs
- Respond to inquiries from prospective exchanges programs participants
- Assist in preparing for the American universities College Fair in Cairo
RequiredBachelor’s degree 3+ years of work experience Knowledge of or experience in development programs Prior work experience or internship in an NGO Excellent professional communication skills (written and oral Excellent command of MS Office, especially Word, Excel, and Power PointPreferredExcellent customer service skillsAttention to detailsOrganizational and problem-solving skillsAbility to handle multiple tasks at one timeTOEIC score of minimum 650 or equivalent