Job Overview

The Office Manager is responsible for the efficient operation of the company's office environment. This role encompasses a wide range of administrative, organizational, and supervisory tasks to ensure seamless day-to-day operations.

Responsibilities

• Office Administration:
  • Oversee general office operations, including facilities management, office supplies, equipment, and maintenance.
  • Manage office layout and space planning to optimize efficiency and productivity.
  • Coordinate office moves, relocations, and renovations as needed.
• Financial Management:
  • Manage office budgets, including expenses, purchasing, and vendor contracts.
  • Process invoices, payments, and expense reports.
  • Prepare financial reports and analysis as required.
• Human Resources Support:
  • Assist with recruitment and onboarding processes, including paperwork and orientation.
  • Manage employee records, attendance, and timekeeping.
  • Coordinate employee benefits administration and enrollment.
• Communication and Coordination:
  • Manage office communications, including phone systems, email, and mail.
  • Coordinate meetings, appointments, and travel arrangements for staff.
  • Maintain office equipment and technology, including computers, printers, and copiers.
• Team Management:
  • Supervise and manage office staff, including assigning tasks, providing training, and performance evaluations.
  • Foster a positive and productive work environment.
• Compliance:
  • Ensure compliance with company policies, procedures, and regulatory requirements.
  • Maintain office security and safety standards.

Qualifications

• Proven experience as an Office Manager or similar administrative role.
• Strong organizational and time management skills.
• Proficiency in office software and technology.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Ability to multitask and prioritize tasks effectively.