- Answer phone calls and redirect them when necessary
- Arrange and coordinate meetings, including scheduling, preparing meeting agendas, booking meeting rooms, and arranging necessary equipment or catering. Attend meetings, take minutes, and distribute them to relevant parties.
- Prepare and edit various documents, reports, presentations, and correspondence. This may involve drafting letters, memos, agendas, meeting minutes, and other materials as required.
- Organize and maintain confidential files, records, and documents. Ensure that information is easily accessible and appropriately secured. This may involve using digital systems or physical filing systems.
- File and update contact information of employees, customers, suppliers, and external partners.
- Check frequently the levels of office supplies and place appropriate orders
- Efficiently handle travel arrangements, including booking accommodations and transportation
- Maintain strict confidentiality of sensitive information and exercise discretion and professionalism when dealing with confidential matters.
- Handle various ad hoc administrative tasks and responsibilities as required, demonstrating flexibility and adaptability in a fast-paced environment.
Proven work experience as a Secretary or Administrative AssistantFamiliarity with office organization and optimization techniquesHigh degree of multi-tasking and time management capabilityExcellent written and verbal communication skillsIntegrity and professionalismProficiency in MS OfficeBachelor's degree