- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
- Arrange conferences, meetings, and travel reservations for office personnel.
- Complete forms in accordance with company procedures.
- Perform data entry, word processing, spreadsheet, and database functions.
- Compose type, and distribute meeting notes and correspondence.
- Greet visitors and callers, handle inquiries, and direct them to appropriate contacts.
- Locate and attach appropriate files to incoming correspondence requiring replies.
- Maintain scheduling and event calendars.
- Document control, archiving and scan.
- Make copies of correspondences and other printed material.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Schedule and confirm appointments for clients, customers, or supervisors.
- Set up and maintain paper and electronic filing systems for records, correspondance, and other material.
- Conduct searches to find needed information, using such sources as the internet & coordinate conferences and meetings.
- Establish work procedures and schedules, and keep track of the daily work.
- Manage projects, and contribute to committee and team work.
- Operate electronic mail systems and coordinate the flow of information both internally and with other organizations.
Minimum 2-3 years’ experience.Good communication, and coordinator skillsNative Arabic speakerExcellent Level of EnglishExcellent knowledge of Microsoft office (Excel, Word and good knowledge of Power point)