Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters and forms.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Assist in the preparation of regularly scheduled reports and presentations.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Develop and maintain a filing system.
• Cover the reception desk when required and provide general support to visitors.
• Order office supplies and research new deals and suppliers
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Help in preparing attendance fills and sheets
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
• Develop and update administrative systems to make them more efficient.
• In addition of any other assigned tasks by the top management within the scope of work.
Job Requirements & Skills:• Bachelor’s degree in accounting, business management or relevant.• Prior Administrative experience.• 4-6 years of experience Max Age 30 Females only.• Knowledge of office management systems and procedures.• Working knowledge of office equipment, like printers and fax machines.• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).• Excellent time management skills and the ability to prioritize work.• Presentation skills, Attention to detail and problem-solving skills.• Excellent written and verbal communication skills.• Strong organizational skills with the ability to multi-task.• The ability to accept and understand instructions.• Excellent Command in English.• Providing accurate translation into English of various types of documents, texts and contents on time.• Positive attitude, willingness to learn, and eagerness to take on new challenges and responsibilities.