- Maintains and updates filing system.
- Types correspondence in coordination with line manager and keeps an updated copy in files.
- Checks and distributes incoming mail, as well as preparing outgoing mail.
- Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer, or transcribes from voice recordings.
- Receives and screens manager's telephone calls.
- Takes appointments and coordinates manager's schedule.
- Receives and guides scheduled visitors.
- Makes travel arrangements and reservations.
- Arranges detailed travel plans and routes and gathers needed for travel-related meetings.
- Arranges meetings and transcribes minutes of meeting.
- Prepares event’s agenda and arranges for minutes and documentation.
- Arranges for company events by arranging for facilities and caterer, announcement and invitations within the assigned budget.
- Orders office supplies and keeps an updated record.
- Ensures regular maintenance for office equipment
Bachelor degree of business administration or equivalent.2-3 years of experience in administration. Excellent Communication Skills (good phone manner)Excellent organization skills.Excellent Computer skills.Ability to perform several tasks simultaneously.Ability to work under pressure.Proficiency in both Arabic and English language (speaking, reading and writing).