Internal Transfers: 

• Receiving transfer requests from parents in (Nov – Jan) and forwarding them to the Heads of schools/sections to process them as per the transfer policy.
• Following up on results and discussing them with the Directors. 
• Communicating with parents regarding results. In case of rejection, directing them to the head of section for further discussion.
• Informing the Accounts Dept. of any changes (if any) and updating all databases. 
• Answering inquiries about the school in general and the admission process received through emails, phone calls and walk-ins.

Open Days: 

• Coordinating, organizing and preparing for open days. Meeting with visitors, receiving documents, creating applicant files and answering inquires about the admission, assessment, etc

Online applications:

• Scanning and uploading documents on admissions management system.
• Reviewing all data on the application, ensuring that the applicants age matches their birth
• certificate and the year group they are applying for.
• Reviewing applications from different curriculum and their equivalent year groups.
• Ensuring that the requested documents are uploaded successfully, i.e. student photo, birth certificate, parent’s IDs and school reports.
• Printing applications and maintain hard copy files including submitted original documents.
• Checking the available places before scheduling assessments and providing information about the waiting list if any communicating with applicants in case places become available.
• Communicating with potential parents about assessments (date, time, duration) and requesting missing documents.
• Processing incoming applications/emails from abroad with regards to the different curriculum if any available standardized tests, possible online assessment, etc.
• Maintaining internal communication with the heads of schools and assessor regarding assessment dates and results, available places, etc.
• Following up on assessment results and referring them to the Directors for recommendation.
• Giving feedback to parents regarding results through phone calls or emails.
• In case of acceptance, meeting with the parents of new applicants to discuss the required paperwork, the enrolment procedures and to complete the missing documents on file. In case of rejection, emailing parents with feedback.
• Coordinating with the Finance department regarding accepted applicants and the required fees.
• Updating the Directors and Heads of schools about the current situation of applications and
• available places needed.
• Generating various reports from the admissions management system as requested.
• Ensuring that all applications on admissions management system are updated with recommendation from the Directors, financial status from Finance or archived by Registrar.