- Provide a full secretarial and clerical support service to the Dean of the Faculty and staff within the department.
- Maintain effective diary management, including the co-ordination of all meetings and appointments and the provision of a schedule of activities and briefings for the Dean of the Faculty
- Review and amend material/correspondence for the Dean of the Faculty and co-ordinate responses; take action on incoming mail as required i.e., priorities, anticipate action required and prepare routine responses.
- Maintain archiving office systems (manual and electronic). And coordinate with other BUE departments (e.g., Finance, Human Resource, Procurement, etc.) if needed.
- Prepares and produces technical documents, reports, correspondence in response to certain requests.
- Prepares regular reports, gathering, and summarizing data to keep managers up to date with the department status and the need for related actions.
- Prepare, copy, and distribute documents, papers and correspondence as required.
- Act as the first contact point for handling inquiries/clarification, maintain databases and support in reviewing document censuring its accuracy.
- Assist with the organization, hospitality, secretarial servicing and taking minutes of departmental meetings and to prepare reports as required.
- Undertake variousduties as assigned by Dean of the Faculty.
- Update data on the faculty website.
- Responsible for smooth operation of the research center
Educational Qualifications:Bachelor’s degree Experience:0 to 2 years of experience in a clerical or secretarial job, preferably in the education sector and/or a multinational corporationTechnical Skills:MS Office.Gender:Male