This is a full-time on-site role for an Office Manager/Executive Assistant to the Chairman at DAOUD Construction in Cairo, Egypt. The Office Manager/Executive Assistant will be responsible for :
- providing executive administrative assistance, managing expense reports, offering executive support, facilitating communication, and providing general administrative assistance to ensure the smooth functioning of the office and support the Chairman's activities. Manage and maintain Chairman’s calendar including scheduling appointments, internal/external meetings and conference calls.
- Coordinate Chairman’s travel itineraries, flights, hotel accommodation, rental car and other travel needs.
- Draft and edit correspondence, communications, presentations and other documents on behalf of Chairman .
- Complete monthly expense reconciliation for Chairman's expenses.
- Secure appropriate signatures and track documents through the approval process on behalf of Chairman .
- Serve as a liaison with internal staff at all levels.
- Interact with external partners on behalf of Chairman .
- Provide assistant and support to Chairman on strategic operations on various projects such as research, analysis, corporate communication with strategic partners.
- Prepare agendas for meetings, briefing materials and presentations as needed to support the Chairman .
Bachelor of business administration "or equivalent".Minimum10-15 years of experience in the same roleExcellent English and Arabic languages proficiency.Computer literacy and proficiency in Microsoft Office.Excellent business communication skills.Excellent time management skillsAttention to detail is a must as well as strong organizational skills.Must be committed to establishing and maintaining effective organizational systems within an office environment.Experience of work in international environment is a strong plus.High level of professionalism and a strong ability to relate to people of all business levels.Understanding of project management and the skills needed to forecast and plan ahead.Effective interpersonal communication style particularly with Board members, executives and senior level staff.Passionate, enthusiastic, team player, with good judgment and an ability to work in a fast-paced environment and adapt quickly to changing needs and priorities; proven ability to prioritize and manage multiple tasks simultaneously with little direction.Strong problem solving skills.