Administrative Operations

• Provide daily administrative support for project site operations.
• Coordinate administrative activities to ensure efficient project execution and employee support.
• Maintain organized filing systems, records, correspondence, and administrative documentation.
• Prepare administrative reports, tracking sheets, and departmental records.
• Ensure all administration activities comply with company policies and procedures.

Site Administration & Facility Coordination

• Support the management of site facilities, offices, accommodation, and employee welfare services.
• Coordinate maintenance requests and facility-related issues to ensure uninterrupted operations.
• Monitor facility service providers and ensure agreed service levels are maintained.
• Participate in facility inspections and follow up on corrective actions.

Transportation & Accommodation Management

• Coordinate employee transportation schedules and site logistics requirements.
• Arrange accommodation and camp services for employees assigned to project sites.
• Follow up on transportation providers and accommodation vendors to ensure service quality.
• Handle employee requests related to transportation and accommodation services.

Vendor & Service Provider Coordination

• Coordinate with suppliers, contractors, and service providers for administrative services.
• Follow up on purchase requests, service requests, and administrative contracts.
• Ensure timely delivery of administrative services and materials.
• Monitor vendor performance and escalate issues when required.

Documentation & Reporting

• Maintain accurate records of administrative transactions and site activities.
• Prepare periodic reports related to facility utilization, transportation, accommodation, and administrative costs.
• Support audits by providing required administrative records and documentation.
• Ensure confidentiality and proper control of administrative information and records.

Employee Support

• Act as a focal point for employees regarding administrative services and support.
• Facilitate onboarding arrangements for newly assigned project personnel.
• Coordinate internal communications related to administrative matters.
• Support employee engagement initiatives and site events when required.

Health, Safety & Compliance

• Ensure compliance with company HSE requirements and site regulations.
• Support implementation of administrative procedures that contribute to a safe and productive work environment.
• Report administrative risks, incidents, or non-compliance issues to management.
• Participate in site audits and inspections as required.