1-     Contract Management & System Administration

·       Upload all approved contracts, amendments, variations, and related documents to the company’s ERP/document management system

·       Enter and maintain contract master data accurately within the system.

·       Verify that all required contract documents and approvals are complete before uploading.

·       Update contract information whenever changes, renewals, extensions, or amendments occur.

·       Maintain organized electronic records and ensure proper document version control.

·       Monitor contract expiry dates and notify concerned stakeholders of upcoming renewals or required actions.

·       Ensure that contract data entered into the system matches the signed contractual documents.

2-     Documentation & Record Keeping

·       Maintain a comprehensive database of contracts and supporting documentation.

·       Archive contracts and correspondence in accordance with company procedures.

·       Retrieve contracts and supporting documents upon request from authorized personnel.

·       Ensure confidentiality and security of contractual information.

3-     Reporting

·       Generate periodic reports related to\:

-        Contracts uploaded to the system.

-        Expiring contracts.

-        Pending contracts awaiting upload.

-        Amendments and renewals.

·       Support management by providing accurate contract status reports.

4-     Coordination

·       Coordinate with Project Teams, Procurement, Legal, Finance, and other departments to obtain required contract information and documentation.

·       Follow up with relevant stakeholders regarding missing documents or approvals.

·       Assist the Contracts team in administrative activities related to contract processing.

5-     Compliance

·       Ensure compliance with company policies, procedures, and document control requirements.

·       Support internal and external audits by providing required contract records and documentation.