Job Objective: Organize, preserve, and manage all paper and electronic documents in a way that ensures easy access, maintains confidentiality and integrity, in accordance with the company policies. Responsibilities and duties:
Receiving documents and files from different departments and ensuring completeness.
Classifying and coding files according to the company’s approved archival system.
Preserving documents in both physical and electronic forms in an organized manner to ensure easy retrieval.
Indexing documents and preparing follow-up records for file movements.
Creating and updating an archive database that includes data of all files.
Monitoring overdue files return and ensuring their integrity.
Digitizing documents and saving electronic copies on approved systems.
Reviewing the quality of files and ensuring documents are complete before archiving.
Maintaining all company documents from loss or damage.
Ensuring quick and accurate retrieval of documents upon request.
Complying with document retention periods according to company policy.
Additional details
- Vacancies: 1
- Shift system: Morning only
- Benefits: Health insurance, social security, overtime