Job Description

Roles & Responsibilities

SOKNA is looking for a Executive Assistant. This is a challenging role with tremendous opportunity to learn and grow. This Executive Assistant will be a jack of all trades and will report directly to the CEO. S/he must be extremely organized, highly focused and efficient. S/he must be super punctual and attentive to detail. This person should be excellent at multitasking and comfortable with the chaos and fast pace of a startup. The Executive Assistant needs to be flexible, fast-learner, and self-motivated.

Organize and manage the calendar of the CEO and the executive team. Book meetings, summarize pre-reads and set clear and efficient meeting agendas

Attend meetings and take detailed notes. Identify, assign and track action items to completion

Handle communication on various channels on behalf of the CEO

Draft letters, documents, contracts and proposals in English and Arabic to various stakeholders and institutions

Collect product feedback from customers and third party vendors on a weekly basis though written and verbal communication

Run analysis and produce weekly data-driven reports and insights

Prepare and present presentations internally and externally

Handle sensitive and highly confidential information

Enforce company rules and regulations in the workplace

Coordinate travel arrangements for the CEO

Organizing small, medium and large scale events

Handle and follow up on recruitment and hiring processes

Monitor company and team expenditure and propose optimizations

Collect, submit and reconcile expense reports for the CEO

Own and handle office management duties

Perform other duties as assigned by the CEO

Desired Candidate Profile

Bachelor s Degree from a reputable university. A Master's Degree is a plus

worked in a start up

Experience in real estate

7 - 9 years of experience in an administrative, project management or similar role

Highly organized, efficient, presentable, impact-driven, and process oriented

Tech-enabled. Comfortable with Google Drive, spreadsheets and other tools

Effective interpersonal skills, with the ability to communicate with diverse stakeholders to drive alignment

Great with numbers with solid quantitative analysis skills

Proficient in spoken and written English and Arabic

Personal Skills: Leadership, Self-Motivated, Teamwork, Critical Thinking, Problem Solving, Result Oriented, Growth Mindset