Jobs / Maintenance Manager Jobs / Senior Administrative Affairs Specialist
Full Time
Urban Craft -
Egypt , Giza
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Urban Craft
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Job Details

Experience Experienced
Salary Confidential
Employment Full Time
Gender Male
Category Administration
Industry Construction
  • Implement and maintain the required documentation system to ensure smooth tracking and monitoring of operations.
  • Source and coordinate with required service providers in line with business needs and complete contracting procedures according to the delegated authority.
  • Monitor all site-related expenses of various types, including apartment rentals, employee transportation rentals, and any other administrative expenses.
  • Record and monitor all administrative expenses related to sites and departments, schedule payment due dates, and submit reports to the HR & Administration Manager.
  • Supervise reception activities, manage the company hotline, organize visitor reception procedures, and ensure proper backup coverage when responsible personnel are absent.
  • Supervise pantry and housekeeping operations at the head office while ensuring cost optimization and expense control.
  • Prepare administrative budgets and submit weekly and periodic reports in accordance with company procedures and instructions.
  • Manage mobile phone lines assigned to employees and prepare monthly cost allocation reports.
  • Handle and resolve employees’ administrative issues at project sites, including accommodation, transportation requests, and medical cases.
  • Execute administrative tasks requested by project management related to operational and site administration matters.
  • Handle booking, settlement, and follow-up of approved travel requests and prepare the necessary financial reconciliations.
  • Oversee maintenance of the company’s head office facilities and follow up on all related payments and obligations.
  • Supervise company-owned and leased service vehicles and monitor their movements and utilization.
  • Manage and execute all administrative requirements for departments and new projects, including office setup, work tools, accommodation arrangements, and related needs.
  • Implement security plans for the head office and supervise monitoring of entrances and exits.
  • Coordinate the opening and closing procedures of the head office to ensure employee attendance during official working hours.
  • Provide recommendations and improvement initiatives to enhance administrative operations and processes.
  • Submit periodic reports related to expenses, service provider evaluations, and other administrative matters to the direct manager.

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About Urban Craft
Egypt, Giza
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