Job Description

Roles & Responsibilities

Operational Management:

• Oversee the day-to-day administrative operations, ensuring efficient workflow and timely completion of tasks.
• Develop and implement office procedures to improve efficiency and effectiveness.
• Responsible for all employees related facilities renovation along with the teach projects and the purchasing as well as the employees related, admn related tasks events
• Ensure the LSE premises are stocked with necessary supplies and that all equipment & furniture are properly maintained work with maintenance team when needed
• Manage the housekeeping related tasks for LSE premises
• Manage the LSE premises security contracts and responsible for relationship with service provider
• Provide accommodation to re-located employees to Nobareya via rentals and furnishing contracts as well as the Employees Rented Building
• Manage and maintain the Expat`s House (security, cleaning, laundry, food supply, rental contract, utilities payment, etc.) and supervising the services providers and following up on these services.
• Managing all travel-related logistical services (Travel companies, hotel reservations, flight tickets, visa issuance, etc.)
• Responsible for the outsourcing and overseeing contracts and service providers for functions such as catering, outsourcing, parking, and security
• Arrange the needs of the company's visitors from expats or government agencies and regulatory authorities.

Fleet Management:

• Manage transportation fleet service providers for all LSE employees using the service
• Managing sales supervisors' cars leasing contracts and following up on all related expenses, including road and parking fees, and resolving any related issues with the service provider.
• Go to person for all daily transportation operation (From/To).

Budgeting/Projects/Capex:

• Monitor costs and expenses and report progress in expenses versus annual budget
• Assist in the preparation of the Admin Capex based on the facility s upcoming needs and requirements and execute the needed actions based on the Capex budget.
• Responsible for periodic payments to all services providers following contract terms and follow up with finance to ensure action
• Work closely with purchasing department for adding new service providers as well as contracts renewals.

Staff Supervision:

• Supervise and manage administrative staff, including assigning duties, providing training, and conducting performance evaluations.
• Assess support staff performance and provide coaching and guidance to ensure maximum efficiency.

Compliance and Reporting:

• Ensure compliance with organizational policies and relevant regulations.
• Conduct investigations with employees regarding misconduct and lack of discipline in the workplace, coordinating with the legal office for warning letters and any disciplinary actions in alignment with labor law regulations.
• Ensure that facilities meet compliance standards and government regulations.
• Ensure all administrative practices are aligned with group policies and standards

Desired Candidate Profile

Qualifications: Bachelor's degree in human resources, business administration, or a related field.

Experience: 10-15 years of experience in the same function.

Functional Competencies:

Administrative Expertise: In-depth knowledge of administrative processes and best practices.

Compliance Knowledge: Understanding of relevant laws and regulations affecting administrative functions.

Budget Management: Experience in managing budgets and financial reporting.

Office Management: Proficiency in office management software and tools.