Job Purpose:

To ensure full compliance with the institution’s approved procurement and contracting procedures in order to meet operational and service-related needs with the highest quality, lowest cost, and within the required timelines. This includes managing public, limited, and direct contracting processes—from developing tender documents and coordinating with relevant technical departments and committees, to overseeing supply, delivery, and contract execution—while ensuring full adherence to governing regulations. Key Responsibilities:

1. Add new items to the electronic procurement system, update pricing based on market conditions, and follow up on approvals from technical departments, budgeting, and warehouses until final electronic approval.
2. Prepare tender documents, technical specifications, and scopes of work in coordination with relevant departments and designated committees.
3. Communicate with registered suppliers and support the registration of new suppliers to enhance competition and transparency. Oversee the supplier registry system and review legal documentation to determine supplier eligibility.
4. Receive bids and proposals in accordance with regulatory requirements and forward them for technical evaluation. Compare technical offers based on quality, price, timelines, and technical specifications.
5. Prepare committee minutes and consolidated evaluation sheets after technical and financial analysis to document results and identify the most suitable offers.
6. Issue purchase orders or award letters and coordinate contract review with the Legal Affairs Department.
7. Follow up with suppliers to ensure timely delivery and compliance with contract terms, maintaining smooth workflow and resolving any issues.
8. Attend all procurement committee meetings, document meeting minutes, and submit signed records to the Procurement Manager in accordance with committee mandates.
9. Follow up on suppliers’ financial claims with the Finance Department to ensure timely payment of dues. Coordinate post-delivery processes and handle delays or non-compliance with technical specifications.