Office Manager

OYA - Egypt - Giza

Experience: 1 to 5 years

Salary: Confidential

Employment: Full Time

Gender: Female

Education: Bachelor's Degree","translations":{"name":{"ar":"درجة البكالوريوس","en":"Bachelor's Degree

Manage and organize the CEO’s complex calendar, including scheduling internal and external meetings, resolving conflicts, and ensuring time is prioritized effectively.
Prepare comprehensive briefs, reports, and presentation materials prior to executive meetings to ensure the CEO is fully equipped with necessary context and background information.
Handle all official incoming and outgoing correspondence, including emails, formal letters, and invitations, filtering priorities and redirecting matters to relevant departments when appropriate.
Orchestrate executive management meetings by organizing agendas, sending invitations, documenting minutes, and tracking "Action Points" to ensure accountability across departments.
Oversee the daily administrative and logistical operations of the office, including reception, meeting room preparation, cleanliness, security, and maintenance, ensuring a professional environment that reflects OYA’s brand.
Manage office supplies and inventory procurement in coordination with the Finance department, establishing controls to minimize waste while maintaining quality.
Maintain a secure and organized archiving system for the CEO’s office, ensuring critical documents, decisions, and agreements are easily retrievable yet strictly confidential.
Supervise and develop the support staff team (secretariat, reception, runners), assigning tasks and monitoring performance to ensure service excellence.
Monitor the implementation of executive decisions by following up with department heads on deadlines and deliverables without interfering in their operational scope.

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