A leading company is seeking a highly professional and proactive Executive Office Manager to support the Chairman through efficient coordination, communication, and administrative leadership. The ideal candidate is detail-oriented, exceptionally organized, and capable of handling high-level responsibilities in a fast-paced environment.

Key Responsibilities:

Scheduling & Coordination:

Manage and organize the Chairman’s calendar, meetings, and appointments.

Prepare weekly and monthly agendas and ensure timely follow-up.

Coordinate and prepare all documents and materials required for meetings.

Communication & Correspondence:

Review letters, reports, and official correspondence before submission to the Chairman.

Handle, categorize, and track all incoming and outgoing mail, including emails.

Receive and manage visitors, ensuring a professional and well-coordinated experience.

Information & Document Management:

Maintain and secure all confidential files and records for the Chairman’s Office.

Review departmental reports and prepare summaries for the Chairman.

Administrative Oversight:

Ensure the office environment is always organized, presentable, and efficiently managed.

Develop and enhance internal procedures within the Chairman’s Office.

Executive Support:

Attend important meetings when required and prepare minutes or follow-up actions.

Draft and prepare responses, official letters, and communications.

Assist in preparing high-quality reports, presentations, and executive summaries.

Required Qualifications & Skills:

Proven administrative experience, preferably in executive support roles.

Strong organizational and time-management skills.

Excellent verbal and written communication abilities.

High attention to detail and accuracy.

Ability to work independently, handle pressure, and manage multiple priorities.

 

A leading company is seeking a highly professional and proactive Executive Office Manager to support the Chairman through efficient coordination, communication, and administrative leadership. The ideal candidate is detail-oriented, exceptionally organized, and capable of handling high-level responsibilities in a fast-paced environment.Key Responsibilities:Scheduling & Coordination:Manage and organize the Chairman’s calendar, meetings, and appointments.Prepare weekly and monthly agendas and ensure timely follow-up.Coordinate and prepare all documents and materials required for meetings.Communication & Correspondence:Review letters, reports, and official correspondence before submission to the Chairman.Handle, categorize, and track all incoming and outgoing mail, including emails.Receive and manage visitors, ensuring a professional and well-coordinated experience.Information & Document Management:Maintain and secure all confidential files and records for the Chairman’s Office.Review departmental reports and prepare summaries for the Chairman.Administrative Oversight:Ensure the office environment is always organized, presentable, and efficiently managed.Develop and enhance internal procedures within the Chairman’s Office.Executive Support:Attend important meetings when required and prepare minutes or follow-up actions.Draft and prepare responses, official letters, and communications.Assist in preparing high-quality reports, presentations, and executive summaries.Required Qualifications & Skills:Proven administrative experience, preferably in executive support roles.Strong organizational and time-management skills.Excellent verbal and written communication abilities.High attention to detail and accuracy.Ability to work independently, handle pressure, and manage multiple priorities.