Job Overview: We are seeking a dynamic and motivated female fresh graduate to join our team as an Administrative Specialist. The ideal candidate will play a crucial role in ensuring smooth day-to-day operations by providing efficient administrative support. This entry-level position is an excellent opportunity for a recent graduate to kickstart their career in administration.
Responsibilities:
- Responsible for day-to-day operations according to responsibilities delegated.
- Responsible for overall services provided within the facility in addition to the facility maintenance.
- Responsible for drivers’ working schedules, by distributing and overseeing their working activities to meet associated business needs.
- Handling all related matters to the employee’s transportation company.
- Updating employee information into company database.
- Review employees related documents.
- Plan and coordinate for any external meetings and events.
- Handle employees’ requests and queries in a professional manner and assist in resolving any administrative problems.
- Responsible for the contracts related to the administrative services.
- Generate monthly reports.
- Responsible for administration invoices preparations.
- Responsible for the revision and allocation of the administrative invoices for the third-party service companies.
- Perform administrative work, including scheduling, maintaining files and sorting mails for Human Resources Department.
- Handling Petty cash.
- Explain company policies and procedures to employees.
- Advising and instructing on various safety-related topics
- Responsible for all attendance cycle and related reporting.
- Prepares the monthly payroll variables.
Recent graduate with a degree in Business Administration, Office Management, or a related field.Strong organizational and multitasking skills.Excellent communication and interpersonal skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).Attention to detail and a high level of accuracy.Ability to maintain confidentiality and handle sensitive information.Positive attitude, willingness to learn, and a proactive approach to tasks.Giza / October resident is preferred / recommended.Location: 6th of October Plant