DP World - Egypt - Suez

Employment: Full Time

Key Accountabilities

JOB DESCRIPTION

1- Office Management

Manage the COO’s schedule, appointments, and meetings, ensuring effective time utilization and timely reminders
Prioritize and coordinate incoming requests, emails, and messages, responding on the COO’s behalf when necessary
Assist with document preparation, presentation creation, and other administrative tasks as required
Prepare reports, conduct research, gather information, and create briefs on various topics to support the COO’s decision-making process
Create agenda for the committee members for the management meeting
Take minutes of meeting for weekly management meeting.
Report weekly management minutes to all the managers, and ensure closure of minutes through stakeholder engagement
Translate required documents and interpret spoken conversations if needed
Assist in documentation, archiving works and filing.
Reserve flight tickets and hotels.
Conduct all kinds of correspondence and business writings
Contact (send and receive official correspondence) with external authorities
Prepare and send weekly KPI report.

2- Communication and Liaison

Act as a liaison between the COO P&T and internal departments, external partners, clients, and other stakeholders
Cultivate positive working relationships with individuals at all levels, representing the COO P&T in a professional and courteous manner

3- Event Coordination

Assist in organizing and coordinating meetings, conferences, and events, including logistics, scheduling, and material preparation.
Support in hosting guests and clients, ensuring their comfort and needs are met during visits

4- Project Management

Assist the COO P&T in managing business projects, including tracking deadlines, deliverables, and progress. Engage in project to collaborate teams in delivering results
Coordinate with project teams to ensure the COO P&T is updated on project statuses and key issues.

5- Executive Support

Track, manage, and report on all expenses around the executive budget
Attend executive meetings and deliver progress reports to COO P&T and senior management team.
Assess inquiries directed to the Country Manager, determine the proper course of action, and delegate to the appropriate individual to manage.
Plan office layout develops and controls office budget, and initiates cost reduction programs.
Assist with special projects and ad-hoc tasks as needed, demonstrating a proactive and flexible.

Qualifications, Experience And Skills

Qualification & Experience:

Bachelor’s degree, prefer: Business or related field
Prefer MBA and PMP Certificates
Proven experience as an Executive Personal Assistant or similar administrative role, preferably in the port and terminal industry.
Desirable to have experience in consulting

Skills And Abilities

Excellent written and verbal communication skills in English and Arabic
Exceptional organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Excellent organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in office software (e.g., MS Office Suite).
Ability to multitask and prioritize tasks effectively.
High level of discretion and professionalism.
Familiarity with the port and terminal industry is a plus.
Keen attention to detail and accuracy
Ability to anticipate needs and take initiative
Comfortable working in a fast-paced and dynamic environment.
Collaborative and able to work well with others

Post date: 3 September 2024

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