• A well-established organization working on donor-funded projects is seeking a Field Procurement Assistant to support the Procurement Manager in managing procurement activities across various projects.

• The role includes procuring goods and services, printing materials, equipment, venues, accommodation, catering, transportation, stationery, and other project-related requirements.

• The successful candidate will help ensure that all procurement activities are transparent, cost-effective, properly documented, and conducted in accordance with the organization’s procurement policies and applicable donor guidelines.

  Job Responsibilities

  • Support the Procurement Manager in managing procurement activities for different projects.

  • Ensure procurement processes are transparent and comply with internal policies, procedures, and applicable donor guidelines.

  • Procure goods and services efficiently, on time, and at competitive prices.

  • Prepare Requests for Quotations (RFQs), collect and evaluate bids, and prepare price analyses.

  • Conduct vendor due diligence, including reference checks and site visits when required.

  • Prepare purchase orders and other procurement documents.

  • Support the review and tracking of procurement plans.

  • Communicate procurement updates regularly to the relevant project teams.

  • Coordinate with technical teams regarding procurement requirements for training sessions, events, and project activities.

  • Arrange venues, hotels, catering, transportation, stationery, supplies, and other logistical requirements.

  • Maintain complete and properly organized procurement files.

  • Ensure that vendors comply with the terms and conditions of purchase orders and contracts.

  • Follow up with vendors to ensure the timely delivery of goods and services.

  • Verify that delivered goods and services meet the required specifications, quality, and quantity.

  • Review vendor invoices against purchase orders and contracts before submitting them for payment.

  • Support project budget revisions by providing estimated prices for goods and services.

  • Perform any other procurement-related duties assigned by the Procurement Manager.

Requirements

Education

• Bachelor’s degree in Purchasing and Supply, Business Administration, Logistics, or a related field.

Experience

• At least 3 years of experience in procurement processes, preferably within donor-funded projects.

• Previous experience working with projects funded by international donors is preferred.

• Experience in the competitive procurement of goods and services is required.

• Experience in managing purchase orders and subcontracts is strongly preferred.

Skills and Competencies

• Good knowledge of procurement procedures and compliance requirements.

• Strong vendor management and negotiation skills.

• Ability to work independently with minimal supervision.

• Ability to manage several assignments and projects simultaneously.

• Strong attention to detail and organizational skills.

• Ability to work effectively under pressure and meet deadlines.

• Good judgment, accountability, and commitment to ethical procurement practices.

• Strong planning, problem-solving, and communication skills.

• Ability to work collaboratively with project teams, vendors, service providers, and other stakeholders.

• Proficiency in Microsoft Word, email, and other workplace applications.

• Good knowledge of Microsoft Excel is preferred.

• Very good written and verbal communication skills in both Arabic and English.

• Willingness to travel frequently to the governorates and districts covered by the projects.