Jobs / E-marketing Jobs / Admin Assistant
On-site Full Time
Daleenda -
Egypt , Ismailia
--
Daleenda

Job Details

Employment Full Time
Category Administration
Industry Information Technology and Services

What you would do

  • Manage the CTO's calendar, meetings and travel; triage the shared inbox and flag what needs a founder.
  • Run the office — supplies, equipment, utilities, maintenance, visitors.
  • Prepare and file documents for government bodies, banks and the commercial registry; work with the external accountant and lawyer.
  • Onboard new hires: contract, social insurance, equipment, accounts, first-week schedule.
  • Issue client invoices, track payments, and chase what is overdue. Collect supplier invoices and receipts for the accountant.
  • Watch the subscriptions and vendor accounts — cloud hosting, payment providers, SaaS tools, freelancer platforms — and flag renewals and anything odd.
  • Keep a simple monthly cash overview for the founders.
  • Coordinate paperwork and correspondence with our German partner office, and track deadlines on German client contracts and compliance items.
  • Keep ClickUp tidy — tasks assigned, dates set, the week visible — and collect status from marketing, design and engineering before the weekly review.
  • Draft the weekly client update from team input for a founder to approve; take meeting notes and see action items through.

What we are looking for

  • Three or more years as an executive assistant, office manager or operations coordinator.
  • Fluent written and spoken English, and Arabic.
  • Organised and reliable: you close loops without being reminded.
  • Comfortable with numbers — invoices, basic spreadsheets, payment tracking.
  • Discretion with financial and HR information, which is most of what crosses your desk.
  • Google Workspace — Gmail, Calendar, Drive, Sheets — without thinking about it.

Nice to have

  • German, at A2 or above.
  • A software company, agency or startup somewhere in your past.
  • ClickUp, Notion or a similar task tool.
  • Basic bookkeeping or accounting coursework.
  • Experience with Egyptian government paperwork and social insurance.

What we offer

  • A direct line to the founders, and the authority to fix a process rather than route around it.
  • A team that is being built around you over the next six months, not one you are joining at the end.
  • Tools that already exist — Google Workspace, ClickUp, WhatsApp Business, Excel — rather than a system you have to invent.
  • Reports to the CTO and co-founder.

Similar Jobs

About Daleenda
Egypt, Ismailia
Information Technology and Services
Learn more