Job Description:

This role is essential in executing all operations related to the procure-to-pay process. The purchasing coordinator will report directly to the Purchasing Operations Manager and work closely with various stakeholders to ensure efficient purchasing and supply chain activities.

Role Summary:

The Purchasing Coordinator will assist in managing the documentation of all purchasing steps, including Purchase Orders (POs), shipments, and supplier payments. This position involves coordinating supplier communications, follow-ups, and reporting on order statuses, production schedules, and inventory levels as directed by the Purchasing Operations Manager.

This role requires a proactive approach and excellent organizational skills to ensure the smooth execution of purchasing operations.

Key Responsibilities:

• Support the Procure-to-Pay Process: Assist in managing all operations related to the procure-to-pay cycle, including the processing of Purchase Orders, shipment tracking, and supplier payment processing.

• Documentation Management: Ensure accurate documentation of all purchasing transactions, maintaining organized records to facilitate compliance and operational efficiency.

• Supplier Communication and Follow-Up: Maintain effective communication with suppliers regarding order status, shipment details, and payment inquiries, ensuring timely responses.

• Coordinate with Stakeholders: Collaborate with various departments, including sales, finance, and planning, to gather necessary information and report on purchasing activities.

• Data Entry and Reporting: Assist in updating purchasing databases, tracking orders, and preparing reports on inventory levels, order statuses, and other relevant metrics.

• Assist in Process Improvement: Identify opportunities for process enhancements and share suggestions with the Purchasing Operations Manager to drive efficiency.

• Support Team Functions: Work closely with the Purchasing Operations Manager and other team members to ensure coordinated efforts in fulfilling procurement objectives.

Requirements

• Experience: 1-3 years of experience in purchasing, procurement, or supply chain management, preferably within the automotive or tire industries.

• Strong Organizational Skills: Proven ability to manage multiple tasks and maintain organization in a fast-paced environment.

• Detail-Oriented: Sharp attention to detail to ensure accuracy in purchasing operations and documentation.

• Effective Communication Skills: Strong written and verbal communication skills to facilitate effective interactions with suppliers and internal stakeholders.

• Proficient in MS Office: Strong skills in Microsoft Excel and other MS Office applications, with the ability to create reports and assist in presentations.

• Team Player: Demonstrated ability to work collaboratively within a team environment and contribute to departmental goals.

• Proactive and Self-Motivated: Committed to achieving results and continuously seeking opportunities for improvement.

• Culturally Sensitive: Able to navigate diverse environments and maintain effective relationships across various backgrounds.

• Education: Bachelor’s degree in business administration, Supply Chain Management, or a related field is preferred.