We are looking for an accountable, organized, and proactive profile to join our team as an Office Administrator , to manage office operations smoothly. The office administrator will be the cornerstone of our administrative support, managing facility, supporting employees and maintaining essential office resources.
Responsibilities:
Office Operations & Facility Management:Responsible for the office daily opening and closing , ensuring security protocols are followed (locking/unlocking doors and activating/deactivating alarms, if applicable). Greeting visitors professionally, and direct guests to the appropriate personnel. Receiving and managing incoming calls on the landline, transferring calls and taking messages . Managing office equipment and facility and organizing necessary maintenance. Monitor and manage office inventory of papers , stationary , kitchen and cleaning supplies etc. , ensuring adequate stock level and timely procurement. Administrative & Communication Support:Manage basic electronic correspondences, including reading and writing professional emails. Provide logistical support to employees, including booking flight tickets and assisting with the compilation and arrangement of necessary documentation for embassy visa requirements. Organizing and maintaining physical and digital files, managing databases, and ensuring records are kept up to date. Coordinating with the contracted IT engineer for any computer hardware or software issues, acting as the primary point of contact and relaying information to the staff. Fleet management:Proactively follow up on the maintenance schedule and management of the company car fleet. Monitor and follow up on the renewal of all vehicle licenses and registration documents.
Requirements:
2 to 5 years of experience in an office administration or a similar role is preferred. Valid Egyptian driver's license is required. (Proven ability to drive is mandatory) Good MS office practitioner Strong organizational and tie-management skills with the ability to prioritize tasks. Customer focused: you keep the customer front of mind, can nurture, and build a positive relationship. Flexible: ease with changing priorities. Organized: you set the base and priorities within time frame. Communicator: can easily build rapport and run an effective & positive dialog. Good English commands