Job Purpose:

Responsible for handling the employee lifecycle from hiring to separation of both Faculty & Staff members starting from collecting documents, supporting them throughout the process by handling personnel administration, creating and maintaining employee records, ensuring compliance with the Egyptian Labor and Social Insurance Laws, and company policies, issuing contracts to finalizing employee files. Also, handling all   transactions related to official stakeholders, including regular visits to Social Insurance and Labor Offices.

Key Accountabilities:

• Performs all Personnel related activities ensuring that SUTech University is totally covered legally concerning Labor Office, Taxes and Social Insurance authorities.

• Maintains complete individual employee & Faculty files in compliance with labor office regulations using the set archiving system guaranteeing confidentiality.

• Receives all required appointment documents of new hires ensuring full submission before hiring process is finalized.

• Generates accurate employment contracts for both Faculty & employees with all employee personal and Job related details using SUTech University’s approved template and secure approvals of senior management representative and new employee in a timely manner.

• ·Fills and secures required approvals of all Social Insurance related documents; Social Insurance Form 1 during the hiring of new employee, Social Insurance Form 6 during the end of employment process and Social Insurance form 2 containing all employees info twice a year .

• ·Pays regular visits to the social insurance office and Labor Office to fulfil all related transactions in a timely manner (submitting forms 1, 2 and 6)

• Extracts regular printouts from social insurance office to monitor employees enrollment in Social Insurance.

• Generates regular report for both “end of contract” or “end of probationary period” cases and inform direct managers to make decisions in each case individually.

• Handles Foreign Faculty hiring process and supports Faculty in finalizing residence and work permit procedures that may require accompanying the Faculty member step by step throughout the process.

• Coordinates with the Bank opening of bank accounts for the new employees and informs the employees with their bank account number as its available.

• Maintains a full employee database with all personal details and main job-related aspects like employee number, department, position, business email, ...etc. (or update on system if applicable.) and send updates to HRIS responsible.

• Applies policies and procedures related to Attendance, Leaves, permissions… etc.

• Prepares HR letters for employees as requested.

• Implements disciplinary actions and penalties related to attendances , absence and violations as per Associate Director, HR’s Approval.

• Participates in investigation committees that looks into grievances, disputes, disciplinary and policies violations and criminal incidents.

• Performs the procedures for all end of employment cases; resignation, retirement, end of contract or termination as per the Egyptian labor law. (and secures all the required approvals).

• Supports in handling Medical Insurance enrollments, end of subscriptions, pending approvals.

• Supports in monthly effects (Attendance, Leaves and Overtime) and payroll related tasks as required.

• Supports in Interview scheduling, Performance Appraisal and Training coordination as required

• Performs any other tasks requested from Associate Manager, HR Operations or Associate Director, HR.

Requirements

Years of experience: 

• 1 - 3  Years in Personnel / HR Operations

• Experience in Educational Institute is preferred

Academic Qualifications:

• Bachelor’s degree in Business Administration,, or any related field.

Professional Certificates:

• HR Certificate/ Diploma

Language proficiency:

• Fluency in English

Computer skills:

• Excellent Proficiency in Microsoft Office programs, ERP/ HRIS Systems and AI tools