Operations Coordinator
Location: Remote, Egypt Position: Full-time
We are looking for a highly organized Operations Coordinator to help manage the administrative and operational flow of prefab construction projects from initial lead through final completion. This is an internal operations role, not a sales position. Your responsibility is to keep projects organized, maintain accurate records, manage workflows in Trello, and make sure deadlines, follow-ups, and next steps never fall through the cracks.
What You'll DoManage the Trello pipeline from new lead through qualification, proposal, follow-up, close, and project completion Maintain organized client files, project documentation, notes, deadlines, and status updates Create and manage automated reminders, notifications, checklists, and follow-up workflows Review lead information based on budget, property, project type, timeline, location, and readiness Prepare proposals using established templates, pricing structures, prompts, and internal guidelines Organize preliminary feasibility information for prefab construction projects Track projects through feasibility, design, permitting, engineering, site preparation, procurement, installation, and completion Understand and track turnkey projects, site-ready packages, and unit-only delivery Research and organize contractors, subcontractors, engineers, surveyors, and other project professionals Use AI tools to improve research, documentation, organization, and operational efficiency Provide clear daily updates on priorities, project status, and items requiring decisions
What We're Looking For Advanced hands-on experience with Trello Strong understanding of workflows, pipelines, automations, checklists, deadlines, and dependencies Excellent organization and attention to detail Strong written English and clear internal communication Experience using AI tools for research, documentation, or operational tasks Ability to follow established systems while proactively identifying missing information and next steps Comfortable researching contractors, vendors, and construction requirements Ability to work independently and take ownership of responsibilities Interest in prefab construction, real estate development, and efficient operational systems Ability to overlap with Los Angeles business hours
Experience in construction, architecture, permitting, project coordination, real estate, or contractor management is strongly preferred.
What We Provide You will be joining an established operation with existing proposal templates, pricing frameworks, project phases, Trello systems, prompts, and internal processes. You will not be expected to build everything from scratch. Your role is to learn the existing system, operate it consistently, and help improve it as the business grows.
What Success Looks Like Every lead has a clear status and next action Follow-ups happen on time Client and project files remain accurate and organized Proposals are prepared quickly and correctly Active projects stay organized from feasibility through final delivery Leadership always has a clear view of project status, priorities, and next steps