• Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.

• ● Attend meetings and keep minutes

• ● Receive and screen phone calls and redirect them when appropriate

• ● Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)

• ● Make travel arrangements for executives

• ● Handle confidential documents ensuring they remain secure

• ● Prepare invoices or financial statements and provide assistance in bookkeeping

• ● Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders

• ● Maintain electronic and paper records ensuring information is organized and easily accessible

• ● Conduct research and prepare presentations or reports as assigned

Job Requirements

Requirements

• Proven experience as executive secretary or similar administrative role

• ● Proficient in MS Office and “back-office” software (e.g. ERP)

• ● In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

• ● Familiarity with basic research methods and reporting techniques

• ● Excellent organizational and time-management skills

• ● Outstanding communication and negotiation abilities

• ● Integrity and confidentiality

• ● Degree in business administration or relative field