Role Description This is a full-time, on-site role for an Administration Lead, located in Safaga. The Administration Lead will oversee daily operations and administrative tasks to ensure efficient office workflows. Responsibilities include managing administrative staff, coordinating office activities, handling correspondence, overseeing budgets, and ensuring compliance with organizational policies. The role also involves streamlining processes and providing support to other departments as needed.
Job Duties Transportation Management· Coordinate staff transportation schedules and routes.· Liaise with transport service providers to ensure timely and safe transfers.· Monitor vehicle usage, maintenance, and compliance with safety standards.· Maintain logs and monthly reports for transportation activities. Catering Services· Manage catering contracts and ensure quality of food services.· Oversee meal planning and distribution for staff and contractors.· Ensure compliance with hygiene and food safety standards.· Handle feedback and resolve service issues promptly. Cleaning & Housekeeping· Supervise cleaning and housekeeping teams across terminal facilities.· Conduct regular inspections to ensure cleanliness and readiness.· Ensure compliance with health, safety, and environmental standards.· Address service gaps and escalate issues when needed. Stationery Inventory Management· Maintain accurate records of stationery stock levels.· Oversee requisition, procurement, and distribution of stationery items.· Set minimum and maximum stock levels to avoid shortages or overstocking.· Conduct monthly physical counts and reconcile with system records.· Prepare consumption reports and coordinate with Finance for budget control. Facility Management· Coordinate with Facility management team of maintenance requests for office and terminal facilities.· Liaise with contractors via FM team for repairs, utilities, and infrastructure upkeep.· Ensure compliance with HSE standards across all facilities.· Monitor service provider performance and maintain facility logs. Document & Record Management· Maintain administrative records, contracts, and service agreements.· Ensure proper filing (digital and physical) for easy retrieval.· Support internal and external audits. Procurement Support· Assist in sourcing vendors for administrative services.· Prepare requisitions and coordinate with Procurement for approvals.· Monitor vendor performance against KPIs and SLAs. Budget & Cost Control· Track administrative expenses and prepare monthly reports.· Identify cost‑saving opportunities in admin operations.· Ensure adherence to approved budgets and financial controls. Staff Welfare & Support Services· Coordinate staff accommodation, office amenities, and welfare services.· Support HR in onboarding logistics (workspace readiness, supplies).· Handle ad‑hoc staff requests related to admin services. Event & Meeting Support· Organize logistics for internal meetings, workshops, and site visits.· Arrange catering, venue setup, and housekeeping for events. Provide administrative support during official delegations

Qualifications Strong organizational and administrative skills, including office management and coordination. Experience with budgeting, record-keeping, and compliance management. Proficiency in communication, both written and verbal, and interpersonal skills to effectively manage a team. Problem-solving, decision-making, and multitasking abilities to handle multiple responsibilities efficiently. Proficiency in relevant software such as Microsoft Office Suite or similar applications. Ability to develop, implement, and improve administrative processes and procedures. Experience in team leadership and staff management is a strong advantage. Bachelor’s degree in Business Administration, Management, or a related field is preferred.