- Arrange, organize and coordinate daily, weekly, monthly and annual agenda including meetings, appointments and maintain historical logs.
- Prepare and attend scheduled meeting, keep minutes and communicate meeting minutes and outcome to corresponding departments and/or stakeholders and perform the necessary follow-ups.
- Transcribe drafts, proofread and revise correspondence, memos, agendas, and meeting minutes
- Type, handle and prioritize all incoming and outgoing correspondence such as e-mails, letters, memoranda, forms, announcements, etc.
- Translate and edit a wide range of documents from Arabic to English and vice versa and ensure the production of high-quality, error-free, and professionally written corporate documents/correspondence in a timely manner.
- Acting as a first point of contact for enquiries and phone calls by responding, redirecting, passing on messages and drafting enquires and call reports.
- Organize an effective filing system through updating and maintaining electronic and paper records ensuring information is organized and easily accessible for ease of reference and efficient retrieval.
- Ensure the security, integrity, and confidentiality of data and documents
- Conduct research, compile data and prepare presentations or reports as assigned
- Perform receptionist duties to the manager’s office.
- Manage general administrative and clerical support including mailing and scanning correspondence.
- Manage and maintain office stationary supplies by checking inventory and ordering items.
- Perform other duties as assigned by the management.
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Bachelor's degree in Business Administration, or any relevant field5 - 7 years of proven experience as secretary or similar administrative roleFamiliarity with basic research methods and reporting techniquesExcellent command of Arabic & English languagesProficiency in business writing is a must. (Arabic & English)Proficient in MS Office (Word, Excel, PowerPoint and Outlook)