Baccah Information Technology is a leading provider of educational solutions, specializing in courseware, textbooks, and digital resources for K-12 schools and universities. We partner with top-tier publishers to deliver innovative English language learning materials. Our brands operate across the MENA region, with a strong presence in Egypt, Saudi Arabia, Turkey, UAE, Oman and Jordon.

Job Overview:

We are seeking a highly organized and proactive office administrator to support our leadership team and ensure smooth office operations. This role involves executive-level support, office management, and administrative duties to facilitate the efficient running of our educational projects and initiatives. The ideal candidate will be a strong communicator, detail-oriented, and comfortable handling a wide range of administrative and managerial tasks in the education sector.

Key Responsibilities:

·        Calls Handling: Answer, screen, and direct phone calls professionally and accurately.

·        ⁠Meeting Visitors: Welcome and assist visitors, ensuring a positive experience.

·        Emails Handling: Manage and respond to executives' email communications promptly and efficiently.

·        Scheduling Meetings: Coordinate and schedule meetings for senior management, both internal and external.

·        Monitoring Attendance: Track and maintain employee attendance records.

·        Recruitment Support: Assist in the recruitment process, including screening candidates and scheduling interviews.

·        ⁠Payroll Assistance: Support payroll processing, ensuring accurate data and timely submission.

·        Performance Appraisal Coordination: Assist in organizing and managing the performance appraisal process for staff.

·        Office Supplies Management: Monitor and order office supplies to ensure smooth daily operations.

·        ⁠Filing & Archiving: Maintain organized filing systems and ensure proper archiving of documents both manual & digital.

·        Office Expenses Handling: Manage office-related expenses, ensuring accurate records and timely payments.

·        Managing & Organizing Projects/Tasks: Oversee the coordination of projects and tasks, ensuring deadlines are met and tasks are prioritized.

·        ⁠LMS Rostering Process: Assist with managing the Learning Management System (LMS) rostering process for clients and internal teams.

·        ⁠Maintaining Customer Database: Update and maintain the customer database to ensure accurate and up-to-date records.

Additional Responsibilities:

·        Provide administrative support for ongoing educational projects, particularly those related to partnerships, product launches, and client relations.

·        Liaise with key stakeholders, including educational institutions and publishing partners, on behalf of the leadership team.

·        ⁠Assist in handling recruitment and employee-related processes, including attendance, payroll, and performance appraisals.

Qualifications and Experience:

·        Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.

·        Minimum 3 years of experience as an executive assistant, secretary, or in a similar administrative role, preferably within the education sector.

·        ⁠Excellent organizational and time-management skills, with the ability to handle multiple tasks efficiently.

·        ⁠Strong written and verbal communication skills in English (additional languages are a plus).

·        Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with digital collaboration tools.

·        Experience with office management, including managing expenses, supplies, and recruitment processes.

·        Familiarity with Learning Management Systems (LMS) and maintaining customer databases is highly desirable.

·        Ability to work independently with a high level of professionalism and confidentiality.

What We Offer:

·        ⁠Competitive salary and benefits package.

·        A dynamic work environment with opportunities for growth.

·        ⁠Direct exposure to high-level educational projects and international partnerships.

·        ⁠Professional development opportunities.

How to Apply:

Interested candidates should send their CV and a cover letter to [[Click to show email]] with the subject line "Office Administrator."

Application Deadline: [30/9/2024]

• Join our team and contribute to the success of innovative educational projects!