Job Summary

We are looking for an experienced and detail-oriented Purchase Specialist to join our Procurement Team. The ideal candidate will have strong end-to-end procurement experience within the Food Manufacturing industry, with solid knowledge of purchasing Raw Materials, Packaging Materials, and other production and operational requirements.

Key Responsibilities

• Manage the full purchasing cycle from purchase requisition to delivery.

• Handle purchasing activities for Raw Materials, Packaging Materials, and other production requirements.

• Source and evaluate new suppliers according to company requirements and approved supplier criteria.

• Request and compare quotations from multiple suppliers.

• Negotiate prices, payment terms, delivery schedules, and commercial conditions.

• Prepare and issue Purchase Orders (POs) in accordance with approved procedures.

• Follow up closely with suppliers to ensure timely delivery of materials.

• Coordinate with Production, Warehouse, Quality, R&D, Finance, and other departments to ensure material availability.

• Monitor inventory requirements and coordinate purchasing plans based on production needs and stock levels.

• Follow up on delayed, partial, or incomplete deliveries and resolve related issues.

• Ensure purchased materials meet approved specifications and quality requirements in coordination with the Quality and R&D teams.

• Maintain and update supplier databases, quotations, prices, lead times, and purchasing records.

• Evaluate supplier performance based on quality, price, delivery, and service.

• Develop and maintain strong relationships with key suppliers.

• Identify cost-saving opportunities and alternative suppliers without compromising quality.

• Monitor market prices and market trends for raw materials and packaging materials.

• Prepare purchasing reports and provide regular updates on open orders, pending deliveries, and supplier performance.

• Ensure proper documentation and filing of all purchasing transactions.

• Ensure compliance with company purchasing policies, procedures, and approval limits.

• Support continuous improvement initiatives within the procurement function.

Key Performance Indicators (KPIs)

• Purchasing cost savings and cost reduction.

• Availability of raw materials and packaging materials according to production requirements.

• On-time delivery rate of purchased materials.

• Supplier performance and reliability.

• Purchase price variance against approved budgets/targets.

• Reduction of purchasing lead times.

• Accuracy and timeliness of Purchase Orders.

• Reduction of emergency purchases.

• Supplier quality and rejection rate.

• Timely resolution of supplier-related issues.

• Compliance with procurement policies and approval procedures.

• Accuracy and completeness of purchasing records and reports.

• Development of alternative and reliable suppliers.

• Internal customer satisfaction across Production, Warehouse, Quality, R&D, and Finance.

Requirements

• Bachelor's degree in Business Administration, Commerce, Supply Chain, or a related field.

• 3–7 years of experience in Procurement/Purchasing.

• Previous experience in the Food Manufacturing industry is a MUST.

• Strong experience in purchasing Raw Materials and Packaging Materials.

• Solid knowledge of the full purchasing cycle is required.

• Experience dealing with local suppliers; experience with imported materials is a plus.

• Strong supplier sourcing, evaluation, negotiation, and relationship management skills.

• Good understanding of purchase orders, quotations, payment terms, lead times, and delivery schedules.

• Strong knowledge of procurement procedures and documentation.

• Experience working with ERP systems; Odoo experience is a plus.

• Very good knowledge of Microsoft Excel.

• Good command of English.

• Strong analytical and problem-solving skills.

• Excellent negotiation and communication skills.

• Strong follow-up and organizational skills.

• Ability to manage multiple suppliers and priorities simultaneously.

• Ability to work under pressure and meet tight deadlines.

• High attention to detail and accuracy.

• Strong sense of responsibility and ownership.